Mgr, Administrative Systems Job Description

Posted today

Mgr, Administrative Systems

Valley Childrens Hospital - Phoenix, AZ

Position Details

Department: CORP | IT Development & Admin Systems

Category: Director/Management

Location: Phoenix

Employee Type: Regular

Posting #: 831295

Posted On: 4/17/2024

Position Summary

The Manager, Administrative Systems provides leadership, coordination and organization to support the activities and operations of the Administrative Systems team within the IT department. Administrative systems include, but are not limited to finance, HR, payroll and supply chain systems. Key areas of focus are providing robust production support, implementing new technology solutions and providing excellent customer service for Administrative systems.

Position Duties

Manages the Administrative Systems team.
- Determines staffing requirements for teams work activities.
- Hires and trains new staff.
- Supervises direct reporting staff according to overall company policy.
- Sets employee goals and objectives on an annual basis.
- Develops staff to maximize potential by meeting with staff one on one regularly.
- Monitors staff performance including regular performance reviews.
- Prioritizes and delegates work duties to staff.
- Allocates use of available resources between projects and production support.
- Monitors and assists staff with work progress.
- Participates in departmental strategic and budget planning processes.
- 11. Communicates organizational news and updates with staff.
- 12. Consistently Accountable.
- 13. Consistently Self-Directed.
- 14. Consistently produces quality work product.
- 15. Consistently demonstrates a collaborative communication style.
Leads and coordinates Administrative Systems production support.
- Provides high quality customer service through courteous and professional communication. Supports and maintains effective relationships by means of consistent follow-up and documentation.
- Provides production support of Administrative Systems including routine maintenance, administration, upgrades, custom software development, as well as help desk ticket resolution.
- Works closely with staff and customers to anticipate, plan, and prioritize system functionality changes.
- Serves as point of contact with vendors for systems-related questions and issues.
- Develops and maintains system documentation.
- Plans and coordinates upgrades and patching.
- Diagnoses, troubleshoots and resolves problems and coordinates with external support from vendors and internal resources when necessary.
- Develops detailed work plans, schedules, estimates, resource plans, and status reports and is responsible for ensuring adherence to quality standards.
- Provides individual and/or group instruction and training to staff and customers.
- Assists in the development of standard operating procedures, operating and service level agreements, and customer service guidelines.
- 11. Analyzes business and user needs, documents processes and requirements, and translates into appropriate designs and specifications. Leads or participates in their implementation, testing, and validation in collaboration with customers and vendors.
Leads and coordinates Administrative Systems projects and implementations.
- Act as a change agent and drive organizational change and improvements related to new technology being implemented.
- Identify and document legacy system and all related systems (upstream/ downstream), performing fit/gap analysis to ensure all existing functionality is accounted for in the new technology being implemented.
- Translate new desired functional requirements into technical specifications to ensure new technology being implemented supports long-term goals.
- Assists with the design and configuration of new technology being implemented applications, handle data interface design and configurations, and ensures business rules data format, field validation, and data loads are correct.
- Document application specifications and configurations and create project plans for future updates.
- Communicate regularly with the application and support analysts, identifying open issues and impacts on time lines.
- Conducts analysis for other departments when necessary with respect to project deliverables.
- Ensure all implementation project tasks are completed in a timely and accurate manner to the satisfaction of the user community and are within allocated budget amounts.
- Assist in determining resource requirements for project plans.
- Prioritize and manage multiple priorities and deadlines across many competing and concurrent tasks.
- 11. Executes projects in accordance with the methodologies and processes put in place by the Project Management Office.
Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission
To advance hope, healing and the best healthcare for children and their families
Vision
Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

Offering the most comprehensive care across ages, communities and specialties
Investing in innovative research, including emerging treatments, tools and technologies
Advancing education and training to shape the next generation of clinical leaders
Advocating for the health and well-being of children and families

Values

We place children and families at the center of all we do
We deliver exceptional care, every day and in every way
We collaborate with colleagues, partners and communities to amplify our impact
We set the standards of pediatric healthcare today, and innovate for the future
We are accountable for making the highest quality care accessible and affordable