Project Procurement Manager Job Description

Posted today

Project Procurement Manager

Lancesoft Incorporated - Marietta, PA

Job Title: Project Procurement Manager
Location: Marietta, PA 17547
Duration: 12 Months

Description:

POSITION TITLE: Project Procurement Manager
DURATION: 1 YEAR
100% ON SITE

1. Procurement Single Point of Contact

Be the local Project Procurement fulcrum, a reference point between global procurement, suppliers and internal stakeholders.
Build and maintain collaborative and strategic relationships with internal and external key stakeholders.
Champion the project safety culture, behaviors, and engagement activities.
Update CLIENT's Project Procurement and Contracting strategy with the assistance of the Program Manager and Project Manager
Engage with internal and external legal on project related matters.

2. Sourcing

Lead the procurement activity (precontract and post contract) on the EPCM and Qualification and Validation packages through CLIENT`s Ariba platform.
Assist the selected EPCM company, to define strategy on how to award the project`s subcontractors` packages.
Follow and review the EPCM`s company procurement activities (precontract and post contract) and their alignment to CLIENT policies, values, and expectations.
Represent CLIENT in the commercial discussions with the trade contractor vendors during sourcing phase & take leadership in the discussion to achieve best quality offer presented to CLIENT.
Complete contractual routing where necessary (collect the approvals and obtain contract signature of the site signing authority) as per CLIENT`s policies.
Deliver robust strategic sourcing strategies, driving value through means of consolidation, rationalization and standardization and including tendering, analysis, supplier selection, whilst using negotiation to deliver further cost savings and efficiencies.
Support the creation of Purchase orders/Shopping cards.
Record savings in CLIENTs online tool GALAXY.
Set up regular review meetings with PM, Global Category Lead and Local Procurement Manager & provide information on current standing & bottlenecks.
Ensure, when sourcing, CLIENT uses global procurement tools as per PMF requirements (tendering template, RFQ form, decision matrix, prequalification from, progress status reports, payment plan etc... )
Approval documents (Single Source Justification, Supplier Selection Approval, Contract Approval Form, Contract, Task order) are following CLIENT standards and policies.

3. Contract management

Conduct regular meetings with PM , Schedule and Cost control lead, EPCM - provide information on current standing & bottlenecks
Ensure adherence to relevant Client Delegation of Authority for contract signature, purchase order approval and release and change order process.
Be the primary contact in case of escalation (originating from PM, project management team, EPCM, etc..)
Review the progress of each CLIENT contracted contractor before invoicing through the Progress status reports.
Responsible to follow/track EPCM company performance throughout the project.
Review / challenge the changes for each contract and maintain a running record (change log) and link it with cost control.
Instruct the local administrative team to issue the PM approved purchase orders.
Monitor a running record of Purchase Orders and contract with support of Project Assistant and Cost Control
Keep contractual milestones aligned on schedule and take appropriate procurement measures such as penalties (link with scheduler and cost control)
Support project team for contract execution and claim management (EHS, cost, schedule and document control)
Ensure that Legal advisors (both external and CLIENT) are consulted to support CLIENT's approach towards Contractors, in alignment with PM.
Together with the PM, define and lead the overall strategy of dispute management of the project.
For each direct contract, review the conditions allowing provisional / final acceptance (works / testing / documentation / punch-list closure ...) CLIENT standards (PMF)
Ensure that the project contractual closing (final accounts negotiation, final checklist, bank warranties ...) are according to CLIENT standards (PMF)
Signing authorities for COF (change order forms)
Below 100.000 GBP Approval by PM Reviewed by Project Procurement Manager
Above 100.000 GBP Reviewed by Project Procurement Manager, approval CLIENT Procurement Category Lead
Capturing, validating and recording saving / cash generation according to company policy in relevant systems